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Added 5th April 2016 10:39 AM

Accounting jobs at Ministry of Local Government

Ministry of Local Government

Accounting jobs at Ministry of Local Government

The Government of the Republic of Uganda (GoU) has received a loan and a grant from the International Fund for Agricultural Development (IFAD) to finance the Project for Restoration of Livelihoods in the Northern Region (PRELNOR), and intends to apply some of the proceeds to recruit staff to implement the project. PRELNOR covers the Districts of Adjumani, Agago, Amuru, Gulu, Lamwo, Kitgum, Nwoya and Pader.

Objectives:

The overall goal of the PRELNOR is: Increased income, food security and reduced vulnerability of poor rural households in the project area. This will be through increased sustainable production, productivity and climate resilience of smallholder farmers with increased and profitable access to domestic and export markets. The Ministry of Local Government is now inviting suitably qualified Ugandans to fill the following positions to be based at the Project Management Unit in Gulu:

1. Accountant (1 (One) Vacancy)

The Accountant will report to the Financial Controller and work closely with the Assistant Accountant. He/she will have the following responsibilities/duties:

  • • Review all accounting entries, confirm accuracy of additions and all other data on payment vouchers (PVs), post them on the system, and stamp the PVs "paid"
  • • Support the financial controller in the preparation of management accounts in the form of monthly, quarterly, semi-annual and annual reports regarding aspects of Project financial monitoring bringing out variances and advising implementers as to the limits of expenditure so as to manage the overall treasury/ cash flow planning aspects of the project;
  • • Follow-up the districts and other relevant implementing partners for expenditure  justifications
  • • Review eligibility of expenditure in accordance with the financing agreement
  • • Prepare "Red flag" reports on non-compliant implementing partners
  • • Report on the operation of internal control systems including budget controls and report any deviations
  • • Approve petty cash PVs
  • • Prepare Bank Reconciliation statements, and make clear recommendations to resolve Reconciliation Items
  • • Support the Financial Controller in assessing compliance with Uganda Government laws and regulations governing the operation of the implementing Institutions including accounting standards and the requirements for audits and financial reporting.
  • • Review External Auditor's reports (Audit Opinions and Management Letters), including any qualifications and whether any concerns raised by Auditors have been adequately addressed.
  • • Review reports of IFAD/GoU supervision or review missions and follow-up on the implementation of agreed to actions.
  • • Support the Financial Controller in preparation of reports to enable the withdrawal of funds from IFAD and GoU;
  • • Evaluate the accounting software used in terms of its adequacy, suitability and recommend necessary changes, upgrading or modifications to the mway the systems are configured and used.
  • • Ensure safe custody of the Project' financial documents
  • • Review documented accounting procedures and accounting manuals of the Districts in terms of their adequacy for project activities, and correspondence between actual and documented procedures.
  • • Carry-out any other duties as assigned by the Supervisor

Qualifications and experience:

The candidate should have a full CPA or ACCA and a Bachelor's degree in Accounting. He/she should have at least 5 (five) years of relevant work experience and skills that include the following:

  • • Knowledge of work planning, budgeting and reporting;
  • • Excellent quantitative and analytical skills;
  • • Strong writing, analytical, communication and interpersonal skills
  • • Computer-literate including accounting packages and well-versed in the use of Excel, Word and basic data base set-ups.

Contract: Two-year contract, with six months' probation period, renewable based on agreed performance targets and deliverables.

2. Assistant Accountant

The Assistant Accountant will report to the Financial Controller, and

will be responsible for ensuring proper accounts filing system, office

imprest management, data entry and a Bank Agent. He/she will have the

following responsibilities/duties:

  • • Preparing source documents e. g; PVs, Loose Minutes, for approval
  • • Chronological filing of documents with adequate cross reference to ensure ease of retrieval
  • • Following up of accountabilities, maintaining a detailed log of outstanding accountabilities
  • • Entering Data into the accounting system
  • • Facilitating both Internal and External Auditors to audit the project's financial transactions and reports in order to meet the required submission dates to IFAD;
  • • Proactively support the district designated Project Accountants;
  • • Maintain key registers such as fixed assets; inputs into the contracts register and contract monitoring forms
  • • Carry-out any other activities that are assigned by the Supervisor

Qualifications and experience: The candidate should have a Bachelor's degree in accounting. Having an ongoing professional course in Accountancy (level II ACCA or CPA) is an added advantage. He/she should have at least 3 (three) years of relevant work experience and skills that include the following:

  • • Excellent quantitative and analytical skills;
  • • Strong writing, communication and interpersonal skills
  • • Computer-literate including accounting packages and well-versed in the use of Excel, Word and basic data base set-ups.

Contract: Two-year contract, with six months' probation period, renewable based on agreed performance targets and deliverables. Applications accompanied with detailed curriculum vitae, certified copies of academic certificates, transcripts and testimonials including names and addresses of three referees should be submitted to the Acting Permanent Secretary, Ministry of Local Government, Workers' House, 5th Floor, P. O. BOX 7037, KAMPALA.

Attention: Project Coordinator-PRELNOR

The deadline for submission of applications is April 25, 2016

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