Makerere University launches automated academic certification
The initiative is expected to significantly streamline the handling of academic records, improve efficiency, and offer a more secure and user-friendly experience for both alumni and current students.
Makerere University Vice Chancellor Prof. Buyinza Mukadasi said the transition to automation is a long-overdue solution to persistent problems such as delays, human error, and physical limitations. (Photos by John Musenze)
By John Musenze
Journalists @New Vision
________________
Makerere University has ushered in a new digital era with the launch of an automated academic certification system, replacing its long-standing manual process.
The initiative is expected to significantly streamline the handling of academic records, improve efficiency, and offer a more secure and user-friendly experience for both alumni and current students.
Speaking during a press briefing at the university on May 29, 2025, acting Deputy Vice Chancellor in Charge of Academic Affairs Prof. Buyinza Mukadasi described the transition to automation as a long-overdue solution to persistent challenges such as delays, human error, and physical limitations.
“For long, we’ve done manual certification of our academic documents, which presents several challenges, including the potential for errors, delays, and security risks. We are now ready to shift from the manual to the automated certification of our academic documents,” said Prof. Buyinza.
The new system, called the Makerere Academic Records System (MARS), is now live and accessible via the university’s website. It allows alumni and students to digitally certify their academic documents from anywhere in the world without needing to visit the campus physically.
“Once we launch this digital certification, our alumni will be able to access and certify their documents digitally. This will enhance accuracy and reduce errors while eliminating the tedious manual processes we've endured for years,” he added.
Prof. Buyinza further explained that the digital shift is not only about convenience, but also about improving security, efficiency, and aligning with global best practices. In the next phase, Makerere will introduce digital verification, allowing employers and other institutions to authenticate academic credentials online without delays.
“Verification will happen instantly after this phase, and we are ready for that transition.”
Tracking graduate progress digitally
In addition to the certification milestone, Prof. Buyinza also announced the rollout of a Research Information Management System to track the academic progress of postgraduate students.
Dr. Kambugu previously served as the Head of the Research Program Prevention Care and Treatment Programmes at the IDI, Vice Chancellor Prof. Buyinza Mukadasi in the middle and Dr. Frederick Oporia. 
“For a long time, we have not had an efficient tracking system for our graduate students, which has delayed their completion time. We have piloted this system at the College of Agriculture and Environmental Sciences, and it is working well,” he revealed.
The system is expected to enhance accountability, enable timely feedback, and help students complete their master’s and PhD programmes within the prescribed duration. Ultimately, the innovation aims to boost throughput and strengthen Makerere’s academic output.
Inclusive e-learning and smart classrooms
Further supporting the university’s digital transformation is the establishment of inclusive e-learning tools and smart classrooms across most university colleges. These facilities were developed with support from development partners and the Government of Uganda.
“We have established multimedia studios and smart classrooms across the university colleges. These facilities are designed to produce professional, accessible learning content, including tools tailored for students with visual and auditory disabilities,” Prof. Buyinza said.
He emphasised the university’s commitment to inclusive education, calling it a core pillar of Makerere’s academic philosophy.
“World over, we are talking about inclusive education. We want to enhance equitable and globally competitive education at this university.”
Launch of artificial intelligence laboratory
Prof. Buyinza also announced the launch of a cutting-edge Artificial Intelligence (AI) laboratory at the College of Computing and Information Sciences. The laboratory is intended to drive innovation that addresses Uganda’s development needs.
“The newly launched Artificial Intelligence laboratory will spearhead the development of AI and other solutions tailored to Uganda’s socio-economic needs. These include localised assistive e-learning tools and content-sensitive curriculum development,” the Vice Chancellor explained.
He described AI as the engine of the Fourth Industrial Revolution and said Makerere is well-positioned to lead in this transformative era.
“Artificial intelligence is really driving the agenda of the development of all economies. As a learning institution, we have set the pace.”