Why you must open up in procurement
Dec 01, 2010
FOR good tendering and to avoid complaints and wastage of time in sorting them out, there should be transparency.
By Maureen Nakatudde
FOR good tendering and to avoid complaints and wastage of time in sorting them out, there should be transparency.
Yasir Radwan, a procurement expert in an international procurement agency at Naguru, explains that transparency is needed to foster competition and realise value for money.
Transparency can be achieved by encouraging open competitive bidding, however low the threshold value.
Radwan adds that procurement information such as procurement laws, rules and legislations, available supply opportunities and award of contracts, should be free and accessible to the public so that transparency is realised by every body.
He tips that people who are interested in procurement should always read newspapers for any updates.
This is where a prior information notice (PIN) published in the media can be an early warning mechanism to inform suppliers that contract notices will be forthcoming.
For the interested parities, they should always watch out for PIN at the beginning of a year or well in advance of any tendering activity (such as project feasibility stage) because at least 52 days must elapse between a PIN and the issue of a tender.
The notice gives essential project characteristics of a prospective contract to be let in the coming 12 months.
Radwan says the publication of a PIN in the media can assist a contracting authority to be more transparent and also enable suppliers to prepare in advance of forthcoming contacts. It also enables contracting authorities to have shorter timescales for the return of expressions of interest or tenders.
Standard bid documents should be used to ensure transparency.
Here a brief and precise format of the bid should be submitted by suppliers of a good, service or work and spelt out, with major requirements to be used as the evaluation criteria emphasised in the document.
To ensure transparency, the evaluation criteria employed should be evaluation of bids in monetary terms rather than any as the biased merit point system.
A transparent procurement process stimulates economic growth, bridges the gap among the citizens and therefore should be the only way to go.
FOR good tendering and to avoid complaints and wastage of time in sorting them out, there should be transparency.
Yasir Radwan, a procurement expert in an international procurement agency at Naguru, explains that transparency is needed to foster competition and realise value for money.
Transparency can be achieved by encouraging open competitive bidding, however low the threshold value.
Radwan adds that procurement information such as procurement laws, rules and legislations, available supply opportunities and award of contracts, should be free and accessible to the public so that transparency is realised by every body.
He tips that people who are interested in procurement should always read newspapers for any updates.
This is where a prior information notice (PIN) published in the media can be an early warning mechanism to inform suppliers that contract notices will be forthcoming.
For the interested parities, they should always watch out for PIN at the beginning of a year or well in advance of any tendering activity (such as project feasibility stage) because at least 52 days must elapse between a PIN and the issue of a tender.
The notice gives essential project characteristics of a prospective contract to be let in the coming 12 months.
Radwan says the publication of a PIN in the media can assist a contracting authority to be more transparent and also enable suppliers to prepare in advance of forthcoming contacts. It also enables contracting authorities to have shorter timescales for the return of expressions of interest or tenders.
Standard bid documents should be used to ensure transparency.
Here a brief and precise format of the bid should be submitted by suppliers of a good, service or work and spelt out, with major requirements to be used as the evaluation criteria emphasised in the document.
To ensure transparency, the evaluation criteria employed should be evaluation of bids in monetary terms rather than any as the biased merit point system.
A transparent procurement process stimulates economic growth, bridges the gap among the citizens and therefore should be the only way to go.