Human Resources Coordinator needed

 

Right To Play (RTP), a fast-growing International Non-profit Organization with headquarters in Toronto, Canada, is looking for a Human Resources Coordinator for the Africa Office in Kampala, Uganda. The Human Resources Coordinator reports directly to the Africa Human Resources Manager (AHRM).

 

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of the employee records and supporting interview processes. Your role will also involve tasks focused on growing our talent pipeline, improve our sourcing tactics and enhance capacity building and development of employees in the program countries including Uganda, Burundi, Tanzania, Ethiopia, Mozambique, Ghana, Mali, Liberia, Benin and Rwanda.

 

The ideal candidate will have a broad knowledge of Human Resources as well as ability to efficiently and effectively ensure the end-to-end running of HR operations.

 

ABOUT RIGHT TO PLAY: Right To Play is a global organization, using the transformative power of play to educate and empower children facing adversity. Through playing sports and games, Right To Play helps over one million children learn through play while driving lasting social change in more than 20 countries each week. To learn more about who we are and what we do, please visit our website at www.righttoplay.com

 

Organization design, job analysis and compensation (10%)

 

• Implements suitable organization design, upgrades related org charts as agreed with the AHRM.

 

• In coordination with department head, develops job descriptions for new positions and coordinate with HR HQ for finalization and approval.

 

• Participates in the salary and benefits surveys as well as in budget planning processes.

 

• Completes payroll related information for regional office and supports reviews payroll change request forms from the respective countries.

 

• Enrols all Regional Office new employees in benefits program and administers changes as needed, oversees the administration of benefits program for country offices.

 

 

• Prepares, posts and circulates vacancy announcements at the regional level and assists hiring managers in preparing vacancy announcements for SMT positions at the country level.

 

• Screens and evaluates applications; arranges and participates in the interviews and the selection process of regional positions, country Directors, and other senior country positions when required.

 

• Completes reference checks and prepares job offer letters to successful candidates of the Regional Office and Country Directors.

 

• Supports the AHRM with preparation of contracts and monitoring of the same.

 

• Prepares new hire orientation package and organizes on-boarding and orientation within RO.

 

• Liaises with IT HQ to create new email accounts and solve IT problems in the region

 

 

• Supports the AHRM with management of employee status changes at RO such as promotions, transfers and terminations.

 

• Manages staff personal files and contracts at RO and ensures contracts are renewed and ended in a timely manner.

 

• Responds to RO employees' inquiries regarding their entitlements and provides employment letters to employees as necessary.

 

• Supports the AHRM in addressing and managing employee relations issues; maintains confidential records including grievances ad complaints.

 

• Oversees personnel related functions as well as staff personal files at RO and provided guidance to the HR Focal Persons at country level.

 

• Fosters a work environment of cultural sensitivity and awareness.

 

 

• Facilitates the implementation of RTP performance appraisal system; tracks probationary reviews and annual reviews to ensure completion; collects performance appraisals and submits appraisal results to the AHRM as required.

 

• Identifies training needs of HR focal points and participates in trainings to build their HR capacity;

 

 

• Conducts exit interviews.

 

• Maintains the Human Resources information in database.

 

• Provides pertinent metrics such as Headcount, gender and other HR reports to the AHRM.

 

• Tracks vacations and leaves.

 

• Supports office visits and expats assignments in coordination with the AHRM.

 

• Reports any issues with office morale to the AHRM.

 

• Liaises with IT HQ to close new email accounts.

 

 

• Bachelor's degree in management, human resources or other related discipline.

 

• 3 years' experience working within the human resources function.

 

• Ability to maintain confidentiality and foster trust and respect.

 

• Self-motivated, highly organized, detail oriented, comfortable with numbers.

 

• Strong team player

 

• Strong MS office and the ability to use technology to collaborate across a global organization

 

• Experience with HR information system

 

 

HOW TO APPLY: If you meet the minimum requirements above, please send your updated resume and cover letter to: UgandaHR@righttoplay.com and kindly include "HR Coordinator, Africa Office" and your name in the subject line. Please indicate your salary expectations in the cover letter. The deadline for applications is January 20, 2017.

 

While we thank all applicants for their interest, only those selected for interviews will be contacted.